Effective Date: August 4, 2026
HuntDocs (“we,” “our,” or “us”), operated by Worksprings, LLC (doing business as “HuntDocs”), provides a business management platform for hunting outfitters and their clients. We value your privacy and are committed to protecting your personal data in compliance with applicable privacy laws, including the California Consumer Privacy Act as amended by the California Privacy Rights Act (CCPA/CPRA) and other applicable U.S. state privacy laws, Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA), the New Zealand Privacy Act 2020, and other relevant laws.
HuntDocs handles personal data in two different capacities, and your rights work differently depending on which one applies:
If you are a hunter, guest, or other trip participant and you want to access, correct, or delete information an outfitter holds about you, the fastest path is to contact the outfitter directly — it controls that data. You can also contact us at support@myhuntdocs.com and we will assist, including by referring your request to the outfitter and supporting its response.
We collect different types of information depending on how you interact with the platform.
When an outfitter adds you to a trip or you complete forms through the platform, we may collect on the outfitter’s behalf:
Health and safety information is collected only to the extent reasonably necessary for safe trip participation and, where practicable, directly from you. Outfitters are responsible for obtaining any consent required for the health information their forms collect.
When outfitters and their staff use the platform, we may collect:
When a prospective client submits an inquiry through an outfitter’s website contact form or through a Facebook Lead Ad connected to HuntDocs, we receive the information they provide. This typically includes contact information and may include responses to questions configured by the outfitter. This data is stored as a contact record within the outfitter’s HuntDocs account. The outfitter is responsible for ensuring that their lead capture forms include appropriate disclosures and comply with applicable privacy laws and platform terms.
Some information collected for trip participation qualifies as sensitive personal information under certain privacy laws — in particular, health and safety information and government-issued identification details. We use sensitive personal information only to deliver the services: trip participation and safety, document preparation, and regulatory compliance. We do not use it to infer characteristics about you, and we do not use or disclose it for any secondary purpose. Where the law gives you a right to limit the use of sensitive personal information, our use already conforms to those limits; you may nonetheless contact us at support@myhuntdocs.com to exercise that right.
We use the information we collect to:
We process personal data under one or more of the following bases:
We share personal data with service providers solely as necessary to operate the platform and deliver services. These providers fall into the following categories:
For personal data we process on an outfitter’s behalf, the current named list of these providers (our sub-processors) is maintained in our Data Processing Addendum at myhuntdocs.com/dpa, and outfitters receive advance notice of changes to it.
We do not sell your personal data. We do not share your data with third parties for their own marketing purposes, and we do not share personal data for cross-context behavioral advertising.
Outfitters may use HuntDocs to send marketing and informational emails and SMS/MMS messages to contacts who have provided consent. When you opt in through a contact form, lead ad, or other mechanism, you agree to receive messages from the outfitter via HuntDocs (a service of Worksprings, LLC). Messages may include responses to inquiries, follow-up messages, information about hunts, booking and trip details, reminders, promotions, and related updates.
Message frequency varies. Standard message and data rates may apply. For help, reply HELP. You may opt out at any time by replying STOP to any SMS message, clicking the unsubscribe link in any marketing email, or contacting the outfitter or HuntDocs directly. Opting out of marketing messages does not affect transactional messages related to active bookings.
We do not sell or share your mobile phone number or your text-messaging consent with any third parties or affiliates for their own marketing or promotional purposes. Mobile information collected for SMS is used only to deliver the messages described above and is shared only with the communication providers needed to send them.
We retain personal data for as long as an outfitter’s account is active or as needed to provide services. We determine retention periods using the following criteria: the duration of the outfitter’s account relationship, our contractual commitments, and applicable legal, tax, and financial record-keeping requirements. Payment and financial records are generally retained for seven years in line with tax requirements, and marketing consent records are retained until consent is withdrawn. Signed documents are retained for the duration of the outfitter’s account and remain available to the parties entitled to them while the outfitter maintains them in the platform.
When an outfitter’s subscription ends: for 60 days, the outfitter may export its data, including completed signed documents. After that period, we delete the outfitter’s data from active systems within 30 days, and residual copies age out of our backup rotation and are removed in any event within 45 days after that deletion, except where retention is required by law. Signed documents are business records of the outfitter; participants who want copies of their signed documents after an outfitter leaves the platform should request them from the outfitter.
Upon receiving a valid deletion request, we will delete or anonymize the requested data within 30 days, unless retention is required by law. Where the data belongs to an outfitter’s account, we coordinate deletion with the outfitter as the responsible party.
Depending on your jurisdiction, you may have the following rights regarding your personal data:
For Canadian users, these include the rights of access and correction under PIPEDA and substantially similar provincial laws; for New Zealand users, the rights of access and correction under Information Privacy Principles 6 and 7 of the Privacy Act 2020. If you are dissatisfied with our handling of your personal data, you may also complain to your local privacy regulator (in Canada, the Office of the Privacy Commissioner of Canada; in New Zealand, the Office of the Privacy Commissioner).
To exercise any of these rights, contact us at support@myhuntdocs.com or through the contact form on our website. You may also use an authorized agent to submit a request on your behalf; we will verify the agent’s authority before responding. We will respond to verified requests within 30 days, or any shorter period required by law — for New Zealand requests, within 20 working days, and if we refuse a request we will explain the reasons. Responses to Canadian access requests will include an account of how the information has been used and the third parties to which it has been disclosed. As described in Section 1, where your data is held in an outfitter’s account, the outfitter is the responsible party — we will assist and refer your request to the outfitter where appropriate.
We use only essential cookies required for platform operation and security, including session cookies, consent preference cookies, and security cookies set by our network security provider to protect the platform from malicious traffic. We do not use tracking cookies, advertising cookies, or third-party analytics cookies. We do not engage in cross-site tracking or behavioral advertising. Because we do not sell or share personal data, Global Privacy Control (GPC) and similar opt-out preference signals require no action from us — there is no sale or sharing to opt out of. We do not respond to “Do Not Track” browser signals, for which no uniform industry standard exists.
HuntDocs is not directed at children under 13, and account registration is limited to adults. As an additional protective choice, we apply an age threshold of 16: HuntDocs is not intended for use by children under the age of 16. We do not knowingly collect personal data directly from children under 16. If you believe a child under 16 has submitted personal data through our platform, please contact us and we will promptly delete it.
Where a minor is a participant in a hunting trip, the minor may be identified in trip records and documents, but only a parent or legal guardian may complete and sign documents on the minor’s behalf. The outfitter is responsible for obtaining parental or guardian consent before submitting the minor’s information, and our platform includes a guardian consent and signing workflow for this purpose.
HuntDocs is hosted in the United States. If you are located outside the United States, your personal data will be transferred to and processed in the United States. For personal data we process on behalf of outfitters in Canada and New Zealand, our Data Processing Addendum contains the contractual safeguards those countries’ privacy laws contemplate for engaging a service provider in another country, including our commitment to protect New Zealand personal information with safeguards comparable to the New Zealand Information Privacy Principles, and comparable protection consistent with PIPEDA’s accountability principle for Canadian personal information. We maintain appropriate safeguards for international data transfers as required by applicable law. For New Zealand users, this reflects Information Privacy Principle 12, which governs disclosure of personal information outside New Zealand. For Canadian users, accountability for personal information transferred for processing is maintained through these contractual safeguards, and on request we will tell you the countries in which your personal information is stored or accessible (currently, the United States).
We do not engage in automated decision-making or profiling that produces legal or similarly significant effects on individuals.
We implement industry-standard technical and organizational measures to protect your personal data, including encryption in transit and at rest, access controls, multi-tenant data isolation, and secure file storage. Completed signed documents are stored with integrity protections designed to detect subsequent alteration. No method of transmission or storage is completely secure. If you believe your account has been compromised, contact us immediately at support@myhuntdocs.com. Our security incident notification commitments to outfitters are described in the Data Processing Addendum. In addition, if a breach of security involving personal data triggers mandatory notification obligations — including notifiable privacy breaches under the New Zealand Privacy Act 2020 and breaches creating a real risk of significant harm under PIPEDA — we will notify the relevant privacy regulator and affected individuals as those laws require.
We may update this Privacy Policy from time to time. When we make material changes, we will update the effective date at the top of this policy and notify affected users via email or through the platform.
Worksprings, LLC (dba HuntDocs)
Email: support@myhuntdocs.com